Meetings can make or break your company. A 2020 study of three million American workers found that workers attended 13% more meetings after COVID lockdowns than they did before.
Some of these meetings were necessary and uplifting. Many of them were not. If you want to make the most out of your team meetings, you need to take several steps to make them fun and uplifting.
What should you do to start each meeting? How can you add a little levity to the proceedings? How can you use effective visuals?
Answer these questions and you can master how to set up team meetings. Here is your quick guide.
Start with an icebreaker
Icebreakers can add a little humor and intrigue to your team meeting. They can also encourage your employees to collaborate and get to know each other better.
You can start with any number of icebreakers. You can ask everyone to share a favorite moment from work from the previous week. You can also ask people to talk about television shows or movies they watched.
If you want a more action-oriented icebreaker, you can try having a debate. You can ask the group an interesting question like "Does ketchup taste good on eggs?" You can give your employees a few minutes to talk amongst themselves, then you can have people present their arguments.
If you're conducting worker meetings from home, you can conduct a home office scavenger hunt. Come up with a list of a few items, then ask your employees to get an item and bring it to their computer. At the end of the meeting, you can ask them to present and talk about what they have.
Use a little humor
Humor can add levity to your employee meetings and retain your employees' attention. If you don't want to run an icebreaker game, you can crack a joke at the start of your meeting.
When in doubt, be self-deprecating. You can make a joke about how long your meeting will go or about your tone of voice.
You should be appropriate with your humor. Never crack jokes at someone else's expense, and never make sexual or violent comments. Do not start with a joke when you are talking about a serious subject matter.
Play a game
Besides an icebreaker game, you can play another game that encourages people to pay attention to what you're saying. You can start the meeting with a word of the day.
You can then use the word of the day at some point during the meeting. When you do, an employee should call out the word, and you can give them a prize.
You can also turn workplace activities into games. You can give a prize to the employee who conducts the most sales or offers the most comments during a meeting.
Feel free to use online games or board games as well. You can play a quick game of Apples to Apples or Scattergories at some point during your meeting. These games encourage creative thinking and collaboration.
At the end of each meeting, you can give superlatives to each employee. Feel free to give titles like "Best Problem-Solver" or "Most Likely to Become President." Everyone should receive a superlative, regardless of what happened during the meeting.
Employee recognition is one of the best things you can do during meetings. It helps you increase employee motivation and retention, and it lets you craft closer ties to your workers.
Anytime an employee accomplishes something, you should give them credit. You should congratulate them on exceeding a sales figure or resolving a difficult problem.
But you should also celebrate your team as a whole. Most individual accomplishments occur as a result of teamwork, and you should acknowledge that. Give congratulations to someone for helping someone else with something.
At the end of each meeting, give your team a goal they can hit before the next meeting. If your employees hit that goal, you can give them a reward like free pizza.
For meetings about serious issues, running games or celebrating wins may be too distracting or jarring. You can still keep your workers' attention by using visuals.
If you are using a Powerpoint, you should keep your visuals simple and effective. Do not clutter the screen with text. Each slide should have a title and no more than six bullet points, none of which are longer than a sentence.
Most of your slides should have photographs that represent the text in some way. If you are giving tips to solve a problem, you can show an image of someone implementing one of your tips. It is okay to write a caption under your image, but the image should be self-explanatory.
Don't include a photo for the sake of including a photo. You can add visual intrigue by bolding, italicizing, or underlining a few important words.
Nonverbal communication in the workplace can create effective visuals as well. Little things like lifting your eyebrows or moving your hands back and forth can grab people's attention.
Set up effective team meetings
Team meetings don't have to be dreary. You should start with a joke or icebreaker that lets people have a little fun. You can also run games during your meetings that encourage people to work together and stay engaged.
Recognize your employees by celebrating their accomplishments and giving them superlatives. When humor and levity are not appropriate, use visuals that educate and engage your audience.
It's easy to keep your employees engaged when you have the latest technology. Mesh lets you keep track of employee tasks and talk directly to your workers. Contact us today.